A Step-by-Step Guide to Register Your Property Online in Chennai

Buying a house in Chennai, as in any other place in India, involves a lot of time and effort right from selecting the location to finding an apartment with the specifications and amenities you always wanted. But before starting to live in the house you just bought, there is an important process: registering your property. Without registering the property in your name, you cannot claim any rights on it.

As a part of the registration process, homebuyers usually frequented the sub-registrar’s office to register and receive the documents related to their property. To make the process easy, the Tamil Nadu government introduced online property registration for its residents in 2018.

Advantages of Online Property Registration

The online property registration portal is efficient in assisting homebuyers even before they register the property. For example, Encumbrance Certificate (EC) is an important document that has to be verified before proceeding with property registration. It signifies whether or not the title of a property is free from any monetary or legal liabilities. If there are any charges on the EC, it is important to clear the charges before proceeding with your purchase. This will not only assure you against any liability but also will help you secure loan from banks. You can search for the EC online easily through the portal.

From allowing the users to search the circle rate for the locality in which their property is located to downloading property-related documents and booking appointments at the sub-registrar’s office, the portal simplifies property registration to a great extent.

How to Register Your Property Online?

So, you have found your dream house in Chennai that is free of any liabilities. Let us see how to register the property online through the state government’s portal.

Step 1 – Create a User Account

Log in to Tamil Nadu government’s online property registration portal. On the home page, go to the ‘Registration’ tab and click on the ‘User Registration’ option. Once you have set a username, password and the mandatory question, register yourself under the citizen category in the portal by entering the required personal details like name, age, phone number, identification document, and email ID. Document writers can also register in the portal.

Step 2 – Pre-Registration Verification

This major step involves entering all the property details and uploading property papers online. Once you proceed by clicking on ‘Save and Continue’ after each section, you’ll be able to see the subsequent screens as mentioned below.

Once you log in to your account, go to the ‘Registration’ tab on the home page. Under ‘Document Registration’, click on ‘Create Document’ and then choose ‘Sale deed’ from the drop-down menu. You can choose to proceed by linking the parent or previous documents or proceed without linking.
Under ‘Party Details’ tab on the party details screen, enter the personal details of the parties involved in the transaction:

Add the details of the executor who is the person who sells the property. You can also add parties from the previous documents.
Add the details of the claimant who is the person who buys the property. One or more claimants can be added.
Add the details of a representative if one of the parties is a minor or if the buyer or seller cannot be present during the execution of the sale deed. Details of the Power of Attorney also have to be provided.
Add the details of witnesses and the person who will be presenting the documents at the registering office.

On the ‘Property Details’ screen, enter the property details in the following tabs: property details, survey details, boundary details, linear measurement, property remarks, and property items.
Once you proceed, you can see the ‘Consideration Value’ screen. Fill the consideration value—or the value agreed by both the buyer and seller—and details on how you wish to pay the amount: online, cheque, demand draft, or cash. You can also choose to make the payment in front of the sub-registrar.
On the ‘Agreement Details’ screen, fill the details of the sale agreement in the ‘Agreement Details’ section.
On the ‘Possession Remarks’ screen, you can add any remarks about the property.
On the next screen, you can see a pre-written legal condition that can be modified.
When you proceed to the next screen, you can see a prepopulated ‘Reason for Sale’, which can be modified.
On the ‘Supporting Details’ screen, you have to upload the following supporting documents of the executant, claimant, and representative. The documents include:

Income proof in case the value of the document exceeds Rs. 10 lakhs.
ID proof
Site Layout
Patta (land revenue record that signifies the title of the land)
Previously registered documents

Upon uploading all the supporting documents and details, on the ‘Document Valuation’ screen, you can see the details of the stamp duty and registration fees. Once you verify this and click on ‘Create Document’, a temporary document number is generated. You can use this number for future reference.

Step 3 – Print the Sale Deed

Click on the ‘Registration’ section on the home page. Under ‘Document Registration’, choose ‘My Documents’. Here, you can check whether your application is verified or pending verification. When you select your sale deed, you can see options to print or book an appointment. If pre-registration has been verified, you can print the document. Before printing, you can enter the value of stamp paper, denomination, and other details like purchase date and stamp vendor’s name. Once all the details have been entered, you can preview and print the deed.

Step 4 – Book an Appointment With the Sub-Registrar’s Office

When you go to the ‘My Documents’ section, as mentioned above, you can book an appointment by choosing from the available date and time slot. Once you have verified the details of the parties involved and click on ‘submit’, you can see an acknowledgement of your appointment. You can take a print out of it to show it on the date of execution.

Step 5 – Execute the Sale Deed

This is the last part of the property registration. On the date of appointment, the buyer, seller and witnesses must be present at the sub-registrar’s office to execute the deed.

You can enter the facility by showing the acknowledgement of the appointment.
Present the approved sale deed, original copies of documents that were scanned and uploaded, and proof of online payment.
The buyer and seller have to sign and leave thumbprints on the pages of the documents, and the amount due is paid, if any. A photograph of both the parties is also taken and all these are sent to the sub-registrar for verification.
Once the sub-registrar verifies and approves them, the application is processed and the documents can be received on the same day or within three days.

The initiatives taken by the Registration Department of Tamil Nadu has resulted in a simplified process of property registration. The introduction of online property registration provides flexibility, transparency to the homebuyer, and eliminates the need for several visits to the registering office.

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